Catered Meals RFP

SCROLL
A CALL FOR PROPOSALS

The Western Reserve Area Agency on Aging (WRAAA) will be ac­cepting competitive proposals for catered meals. For complete instructions and proposal, specifications visit WRAAA's website at https://www.areaagingsolutions.org. Proposal Documents will be available on Friday, August 27, 2021. One (1) Competitive Proposal packet with original signatures, must be delivered to the Western Reserve Area Agency on Aging (WRAAA) AND One (1) Competitive Proposal packet with signatures submitted via Dropbox using the link below by 4 PM on Wednesday, September 29, 2021. Further instructions are included in the documentation.

https://www.dropbox.com/request/8zDWVuWHuTKbgIa998fE

The completed Competitive Proposal packet with original signatures can be delivered to the WRAAA at 1700 East 13th Street, Cleveland, Ohio, 44114 on Wednesdays from 8 AM until 1:00 PM, or Fridays from 8 AM to Noon. Faxed and emailed proposals will be rejected.  It is the responsibility of an Applicant to obtain from WRAAA a receipt to verify delivery of the Applicant's proposal packet.

If you have questions about the competitive proposal process, please email all questions to caterercompetitiveproposalquestions@areaagingsolutions.org. A MANDATORY APPLICANT’S CONFERENCE WILL BE HELD on Monday, September 13, 2021 at 1:30 PM via Zoom.   

https://areaagingsolutions.zoom.us/j/97150390059?pwd=ZFBKR01US3Jhd3ZzRUo3b3NrakFUdz09

Meeting ID: 971 5039 0059
Passcode: 046839

One tap mobile:
+13017158592,,97150390059# US (Washington DC)
+13126266799,,97150390059# US (Chicago)

Dial by your location
+1 301 715 8592 US (Washington DC)
+1 312 626 6799 US (Chicago)
+1 646 876 9923 US (New York)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
+1 669 900 6833 US (San Jose)

Meeting ID: 971 5039 0059
Find your local number: https://areaagingsolutions.zoom.us/u/achgoe1099

Join by SIP

97150390059@zoomcrc.com

Join by H.323

162.255.37.11 (US West)
162.255.36.11 (US East)
115.114.131.7 (India Mumbai)
115.114.115.7 (India Hyderabad)
213.19.144.110 (Amsterdam Netherlands)
213.244.140.110 (Germany)
103.122.166.55 (Australia Sydney)
103.122.167.55 (Australia Melbourne)
149.137.40.110 (Singapore)
64.211.144.160 (Brazil)
149.137.68.253 (Mexico)
69.174.57.160 (Canada Toronto)
65.39.152.160 (Canada Vancouver)
207.226.132.110 (Japan Tokyo)
149.137.24.110 (Japan Osaka)

Meeting ID: 971 5039 0059
Passcode: 046839

Each competitive proposal in excess of $10,000.00 must be accompanied by a “Proposal Bond' (a.k.a. “Bid Bond”) executed by a Surety Company authorized to do business in the State of Ohio, “Certified Check," “Cashier's Check" or 'Money Order” drawn on a sol­vent bank or Savings and Loan Association, payable to WRAAA in a sum equal to five percent (5%) of the amount proposed, condi­tioned that if such proposal is accepted, the applicant shall execute a contract in conformity to the proposal specifications. If the Proposal Bond is paid with a bank check, WRAAA will reissue those funds within 30 business days.

A competitive proposal will be reviewed for completeness and compliance with required formats, to determine whether it cost-effectively meets WRAAA’s specifications in a way that will be most advantageous to WRAAA’s catered meals program, with price and other factors considered. WRAAA will re­ject the following proposals:

  1. The proposal packet is not received by the stated due date and time and the application was erroneously accepted by the WRAAA.
  2. The proposal packet is missing any required documents listed on the document checklist.
  3. The proposal packet is missing any required signatures.
  4. The proposal packet is faxed or emailed.
  5. The proposal packet contains altered application forms and/or formats.
  6. The proposal packet responses are handwritten and/or not in a legible font style or size.

It is not the responsibility of WRAAA, upon receipt of a competitive proposal packet, to notify an applicant if they have not met any of the above-listed application deadline requirements for completeness and/or compliance with required formats, even if the proposal applica­tion is submitted before the stated deadline.