The Western Reserve Area Agency on Aging (WRAAA) Planning and Service Area (PSA) 10A located at 1700 East 13th St., Suite 114, Cleveland, OH 44114 is soliciting proposals from experienced Catered Meals Program Providers beginning Monday, August 19, 2019.
One (1) complete Competitive Proposal Packet with original signatures plus one copy of the proposal packet must be received by WRAAA at 1700 E. 13th Street, Suite 114, Cleveland, Ohio 44114: by 4:00 p.m. on Monday September 23, 2019.
Faxed or emailed proposals will be rejected. It is the responsibility of an Applicant to obtain from WRAAA a receipt to verify delivery of the Applicant's proposal packet.
If you have questions about the competitive proposal process, please email all questions to email@example.com.
A MANDATORY APPLICANT’S CONFERENCE WILL BE HELD ON Monday, September 9, 2019 at 10:00 AM at WRAAA, 1700 E. 13th Street, Suite 114, Cleveland, OH 44114 in the Large Group Instruction Room.
Each competitive proposal in excess of $10,000.00 must be accompanied by a “Proposal Bond' (a.k.a. “Bid Bond”) executed by a Surety Company authorized to do business in the State of Ohio, “Certified Check," “Cashier's Check" or 'Money Order” drawn on a solvent bank or Savings and Loan Association, payable to WRAAA in a sum equal to five percent (5%) of the amount proposed, conditioned that if such proposal is accepted, the applicant shall execute a contract in conformity to the proposal specifications. If the Proposal Bond is paid with a bank check, WRAAA will reissue those funds within 30 business days.
A Competitive Proposal will be reviewed for completeness and compliance with required formats, to determine whether it cost-effectively meets WRAAA’s specifications in a way that will be most advantageous to WRAAA’s catered meals program, with price and other factors considered. WRAAA will reject the following proposals if:
The proposal packet is not received by the stated due date and time and the application was erroneously accepted by the WRAAA.
The proposal packet is missing any required documents listed on the document checklist.
The proposal packet is missing any required signatures.
The proposal packet is emailed or faxed.
The proposal packet contains altered application forms and/or formats.
The proposal packet responses are hand written and/or not in a legible font style or size.
It is not the responsibility of WRAAA, upon receipt of a competitive proposal packet, to notify an applicant if they have not met any of the above listed application deadline requirements for completeness and/or compliance with required formats, even if the proposal application is submitted before the stated deadline.
All documents required to submit a complete proposal are available below.
Appendix A Cuyahoga County, Excluding Benjamin Rose Sites
Appendix B Lake County
Appendix C Medina County
Appendix D Lorain County
Appendix E Kosher Meals
Appendix F Asian Meals
Appendix G Hispanic Meals
Appendix H Benjamin Rose Sites, Cuyahoga County
Appendix I Geauga County
Appendix J Caterer Questionnaire
Appendix J Competitive Proposal Checklist
Appendix J Competitive Proposal Evaluation II
Appendix J Competitive Proposal Evaluation III
Appendix J Monitoring Report
Appendix K Caterer Sample Agreement
Appendix L Assurance of Compliance
Appendix M DoH Compliance
Appendix N Non-Collusion Affadavit
Appendix O Certificate of Re Debarment
Appendix P Heating Portion Control
Appendix Q Nutrition Site Locations
Appendix R Participant Sites
Appendix S Price Deduction Schedule
Appendix T January 2020 Menu
Appendix T April 2020 Menu
Appendix T July 2020 Menu
Appendix T October 2020 Menu
Appendix T Menus
Appendix U Supplies
Appendix V Vegetable Blends
Appendix W, Menu Form
Appendix X, Applicant Contact Sheet